Office Hoteling

Allow several employees to share one desk and telephone, each having their own extension number, voice mailbox, and call management functions

Mr. White owns an import company located in Southern California. He has a small office staff and 60 field sales representatives who are in the office 25 percent of the time. He leases and equips a small office for 20 people. Mr. White is extremely satisfied with what he is saving on the real estate expense, however he is now facing some current problems:

• The field sales representatives do have a permanent extension number, making it hard for their customers to leave voice mail messages.

• The office assistant needs to memorize which sales reps are in the office and what extension number/desk they are using at the time.

• Managing and distributing office resources among employees typically relies on paper work or a spreadsheet. This takes time, employee resources, and mistakes will occur.

Aware that not all employees need a full time office, leasing smaller office space to be shared by the field sales reps seems to be a great solution to the Real Estate cost problem. However the problem of productivity and employee satisfaction cannot be ignored. Saving money means little if employees are dissatisfied with their working environment.

WELCOME TO THE AGE OF THE VIRTUAL EMPLOYEE

Mobility and Cost Savings are some of the key elements required in today's workplace. How does a business owner take advantage of workplace mobility when they have a large field sales force.. A company cannot realize significant cost savings and gains in efficiency without an effective system for managing, reserving, and tracking office resources.

TeleSynergy, a leading PC-based PBX manufacturer, can provide a complete communication solution, Office Hoteling, to minimize real estate expenses while increasing employees' productivity.

Office Hoteling, as the name implies, is a flexible office practice that allows an office/desk to be shared and reserved much like a room in a Hotel. Businesses can now avoid unnecessary real estate expenses and achieve the full utilization of office space and resources.

OFFICE HOTELING BENEFITS

Mobile employees do not require a dedicated workplace all the time but essentially they need space where they can work productively while at the office. Office Hoteling allows mobile workers to remotely reserve the workspaces and resources they will need while in the office, whenever and wherever they are.

• Remotely reserve shared resources
• Restructure the workplace to improve space efficiency
• Improved working processes to raise productivity
• Graphic User Interface for easy management and schedule modification

ADVANCED PBX FEATURES HIGHLIGHT

Combined with the PBX's Virtual Extension technology, Office Hoteling allows each employee to have their unique phone extension, enabling the following advanced PBX functions:

• One Number Follow Me, makes you reachable all the time!

  Preset the "One Number Follow Me" function to have the system forward incoming calls to up to 5 phone numbers, to ensure that important phone calls will not be missed while out of the office.

• Boomerang, advanced voice mail function

  An outside sales representative can always dial into the Office Hoteling system to check their voice mail messages. Imagine a situation where a sales representative received an urgent voice mail message from an important customer and they did not have the customer's number! The Boomerang function of Office Hoteling will allow the sales rep to easily return the call by pressing a key to Boomerang/return the call. The system will automatically make a return call according to the recorded Caller ID(If available).

MEASURABLE VALUE OF OFFICE HOTELING

• Remotely & automatically find and reserve available workplaces
• Receive your unique phone extension whatever desk you use
• Maximize return on real estate and resource investments

SUITABLE INDUSTRIES

• Real Estate / Insurance Agency
• Manufacturer's Rep Agency
• Traveling Consultants, Teleworkers, Sales Reps….